Privacy Policy

Privacy Policy

The European Society of Neurogastroenterology and Motility (ESNM) protects the personal data of the ESNM website users with reasonable diligence. Personal data are data which can be related to your person and provide information on your behaviour or characteristics. This includes of course your name, postal address, telephone number and email address as well as information about your possible interests and surfing customs as far as this information can be attributed to you directly or indirectly. ESNM collects, uses and processes personal data provided by you only according to the strict data protection provisions in Austria and in compliance with the provisions of the EU General Data Protection Regulation (GDPR).

ESNM assures to collect and use only those personal data of its members which are necessary for administration, as well as for achieving the association goals. The data collected and stored by the ESNM for the processing, administration and termination of the membership defined by the statutes and the purpose of the association, include the following personal data (name, address, date of birth, gender, E-Mail address, telephone number) and other data necessary for the type of membership (professional background, address of your institute, professional affiliation, special interest areas, affiliation to other societies as well as national societies/groups,) -see membership form.

I. Non-personal data

In the course of your access to our websites or to files provided on our websites data will be logged for internal system-related and statistical purposes which possibly allow identification (name of the file accessed, date and time of the access, data volume transferred, notification of successful access and transfer, web browser and requesting domain). Person related exploitation will not be conducted. Statistical analysis of data made anonymous is reserved.

II. Collection, use and processing of personal data for the use of our online services

According to the EU General Data Protection Regulation (GDPR), every member has a right to get information about the data stored by him or her. The ESNM processes and stores the personal data provided only as long as this is necessary for the fulfilment of the aforementioned purposes. This data will be deleted once the purpose has been achieved and after statutory retention obligations have expired. Each member has the right to rectification of its data, revocation of the consent or deletion of personal data, as long as this does not contradict the purpose of the association as stated in the statutes of association.

The ESNM collects and stores this data by means of data processing equipment (EDP) to fulfil its statutory purposes and tasks in accordance with the provisions of GDPR and has implemented appropriate technical and organisational actions to ensure that no unauthorised access to (and illegal processing of) the provided personal data can take place.

If necessary for the fulfilment of contracts or justified within the scope of legitimate interests of the ESNM, personal data will also be transmitted to external processors (service providers). All contracted external processors have to comply with the data protection requirements, and commit to confidentiality obligations specified in writing by the ESNM. Personal data is only transferred to countries outside the EU or the EEA (so-called third countries) if necessary for the fulfilment of the contract.

III. Visibility of your personal data in the ESNM member directory

By registering as ESNM member your give your consent to the use and processing of your data and you agree be listed in the member directoty on the ESNM website (restricted area for ESNM members) with name, address and e-mail address.

IV. Personal data NMO Journal TOC alert

By registering as ESNM member you agree to receive TOC alerts - Email services by the publisher of the Neurogastroenterology & Motility (John Wiley & Sons Ltd), including but not limited to alerts regarding upcoming issues of the Journal, meaning that you give your consent that your (name and email address will be forwarded to the publisher)

V. ESNM Mailings

By registering as ESNM member you give your consent to receive board approved mailings, ESNM Newsletter and information from contracted service providers in order to receive information on future ESNM events (NeuroGASTRO, FNM Congresses).

VI. Data processing through social networks

We maintain publicly available profiles in social networks. The individual social networks we use can be found below.

Social networks such as Facebook, Google+ etc. can generally analyse your user behaviour comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered. In detail: If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.

Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.

Legal basis

Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) (a) GDPR).

Responsibility and assertion of rights

If you visit one of our social media sites (e.g., Facebook), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g. Facebook).

Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.

Storage time

The data collected directly from us via the social media presence will be deleted from our systems as soon as the purpose for their storage lapses, you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions - in particular, retention periods - remain unaffected.

We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy policy, see below).

Individual social networks
Facebook

We have a profile on Facebook. The provider is Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. Facebook is certified under the EU-US Privacy Shield.

You can customise your advertising settings independently in your user account. Click on the following link and log in: https://www.facebook.com/settings?tab=ads.

Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/.

Twitter

We use the short message service Twitter. The provider is Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, United States. Twitter is certified under the EU-US Privacy Shield.

You can customise your Twitter privacy settings in your user account. Click on the following link and log in: https://twitter.com/personalization.

For details, see the Twitter Privacy Policy: https://twitter.com/privacy.

VII. Data safety

Your data will generally be transferred to us in an encoded form to exclude access by unauthorized third parties. Your data will be stored on secured servers. They are only accessible to authorized persons who are familiar with the applicable data protection provisions. We cannot, however, guarantee the security of the data and be liable for damages, as unauthorized access, hardware and software defects and other factors may prejudice data security at any time.

VIII. Links to other websites

Our internet sites contain links to other websites. We are not responsible for data privacy policies and/or practices on other websites and we have no influence as to whether the operators of other websites act in compliance with data protection provisions. Our privacy policy is solely applicable to data collected by us.

IX. Events and meetings

By participating at events and/or meetings organized by ESNM, participants agree that ESNM uses and publishes participants´ names, photos and video-impressions taken during the events and/or meetings for ESNM´s communication purposes.

X. Correction/update of information

You are entitled to gain access to your data and change them at any time. If you request information about the data stored about you or would like to have adjustments made, please contact

ESNM – European Society of Neurogastroenterology and Motility

____________________________________________________

Vienna Medical Academy VMA
Alser Strasse 4

1090 Vienna
Austria
____________________________________________________

T +43 (0) 1405 13 83 0

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info@remove-this.esnm.eu

The rapid development of the internet and technical progress make it necessary to adjust and expand our information on data protection from time to time. You will be informed on our websites about any future changes.

Upon registration for online access to services provided on our website, you are giving consent to this privacy policy and agree to it. You are entitled to withdraw this consent at any time at your own unfettered discretion by sending us an Email at info@remove-this.esnm.eu. Please note, that in case of such withdraw of your consent to this privacy policy we are no longer in the position to provide you the services available on our website.

(update 02/2019)

Contact

ESNM Office
Magdalena Mara
phone:
  +43 1 405 13 83 31
e-mail: info@remove-this.esnm.eu
office: Alser Strasse 4, 1090 Vienna

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